Publications

This study was based on online student results and an archive management system, a case study of KIU-college ofapplied sciences and Technology under the following research objectives: to understand how the existing systemworked in order to identify requirements for the new system, to design a student record archiving system that wouldhelp students and parents view or print academic information without necessarily coming to the university, toimplement the designed student record archiving system, and to test and validate the implemented student recordarchiving system for any errors and to ensure that it meets the user requirements. This study employed a crosssectionalresearch design strategy, data was collected using researcher-devised questionnaires and the followingfindings were registered. In regard to the existing system, the study established the following weaknesses:Inaccurate data capture and recording resulting from the collecting of incomplete manifests and other relevant datahence unreliable data which resulted in the processing of wrong information, Loss in productivity because staffmembers spent valuable time moving from place to place in search of data to be analyzed, too much reliance onstudents who may at their own discretion deliberately or unknowingly conceal vital information and a lot ofpaperwork involved which resulted into errors and inconsistent results. In regard to the requirements of theproposed system, the study found two types of requirements which included functional and non-functionalrequirements. The system was designed using PHP flat form and Wamp Server as the backend application. Thesystem passed through a series of successful testing which included among others unit testing, module testing, subsystemtesting and acceptance testing. It was later validated and the system was found able to authenticateauthorized users only, capture, store and retrieve information. The research objectives of this system were effectivelyachieved. The challenges of the existing system were readily addressed by the provided user requirements.Recommendations for the developed system included: operation on Windows operating system flat form, hardwarerequirements (CPU= 40GB, RAM= 1GB or higher, Processor speed= 1 GHz or higher), used with Wamp server2.0 or higher, used under PHP Framework and user training should be implemented so that users may not find thesystem difficult to use though it is user friendly