OFFICE OF THE VICE-CHANCELLOR

Ref: KIU/MM/VC/26                                                                                                                                                                    29th October 2021

ACADEMIC CIRCULAR FOR RESUMPTION OF STUDIES AT THE WESTERN CAMPUS

1) GENERAL INFORMATION
As you are aware, H.E. The President of the Republic of Uganda directed that post-secondary education institutions will be reopened effective 1st November 2021. Further guidance for Universities and other tertiary institutions has been given by the National Council for Higher Education allowing for a staggered re-opening in order to prevent the spread of Covid-19. This communication therefore, is intended for Kampala International University (KIU) students, staff, and other stakeholders, to provide a detailed road map and plan for a phased implementation of the same. All concerned students and staff are advised to carefully read this circular and follow its contents to the letter in order to ensure a smooth and harmonized schedule to cater for all, and in compliance with the Standard Operating Procedures (SOPs) of the Ministry of Health (MOH) and other guidelines by government.

Students and staff are hereby cautioned that anyone who violates these guidelines, will be subjected to the University administrative procedures, which may lead to serious consequences of a disciplinary nature and notification of government authorities.

2) FINANCIAL OBLIGATIONS
In order for any student to access a service, for example, learning online, attending authorized face-to-face sessions, sitting for Continuous Assessments Test (CATs), end of semester examinations, graduation etc., he or she must ensure all the outstanding balances are fully cleared.

First year students are required to comply as per the financial guidelines indicated in their respective admission letters. In case of any clarifications, urgently contact the Directorate of Finance at your appropriate Campus.

We continue to ensure that all University stakeholders are safe, healthy and strictly adhere to the MOH and University SOPs, as we aim for continuity of learning and completion of academic programs. The University Management appreciates the patience of everyone in these very difficult, stressful and challenging times. I therefore call upon each one of you to please cooperate with University officials when guided or approached, in enforcing compliance.

3) THE 24th GRADUATION CEREMONY (VIRTUAL) TO BE HELD ON SATURDAY 20TH NOVEMBER 2021
This is to announce that the 24th Graduation Ceremony will be held ONLINE Saturday 20th November 2021 for all students who will have fulfilled all requirements (financial, academic etc.), for their respective academic programs. All those who intend to graduate, must ensure that they clear online via the link:
https//clearance.kiu.ac.ug OR by visiting the University Website (www.kiu.ac.ug) or relevant campus offices. Online graduation clearance is ongoing and will end on the Wednesday 10th November 2021.

 

THIS CALENDAR IS SPECIFIC FOR THE WESTERN CAMPUS (PLEASE, READ A DIFFERENT CIRCULAR FOR MAIN CAMPUS DETAILS)

 

CATEGORY A: SUMMARY FOR ALL CONTINUING STUDENTS AND FRESHERS

S/N	Activity	Date	Venue	Responsible Persons
1	Covid-19 Taskforce Meeting	Thursday, 28th October, 2021	KIUTH Doctor’s Common Room	Covid-19 Taskforce
2	Reporting of continuing students	Monday, 01st November, 2021	Hostels at KIU WC and Teaching Sites	Campus Admin/Dean of Students/Wardens
3	Re-training of Continuing Students and Updates on Covid-19 SOPs Prevention Measures	Tuesday, 02nd November, 2021	KIU Main Hall/Teaching Sites	Covid-19 Taskforce
4	Registration with Faculty/School Begins	Wednesday, 03rd November, 2021	Faculties and Schools	Faculty Deans/Administrators
5	Commencement of physical classes and practicals	Thursday, 04th November, 2021	Faculties and Schools	Deans/HoDs/TLCs
6	April Intake 2021 Students	04th October, 2021 to 29th January, 2022	Faculties and Schools	Deans/HoDs/TLCs
7	Registration with Faculty/School Ends	Friday, 05th November, 2021	Faculties and Schools	Faculty Deans/Administrators
8	Workshop Training (Engineering Students)	14th/11/2021- 28th/11/2021	Engineering Laboratories	Deans/HoDs/TLCs
9	Reporting of New students (Freshers) EXCEPT Certificate & Diploma in Nursing students whose dates will be communicated by UNMEB.	Saturday, 20th November, 2021	Hostels at KIU WC and Teaching Sites	Campus Admin/Dean of Students/Wardens
10	Freshers Orientation & Registration with Departments, Faculties/Schools	Monday, 22nd to 29th November, 2021	Faculties and Schools	Admissions Officers, Faculty Deans/Administrators, ICT
11	Staggered Mop-up Lectures (Phase 1) for Continuing students	01st/11/2021- 07th/11/2021 and 08th/11/2021 - 12th/11/2021	Faculties and Schools	Deans/HoDs/TLCs
12	Continuous Assessment Tests (CATs) for Continuing students	08th/11/2021- 12th/11/2021 and 15th/11/2021- 19th/11/2021	Faculties and Schools	DAA/Deans/HoDs/DECs
13	Staggered Mop-up Lectures (Phase 2) Continuing students	15th/11/2021- 24th/11/2021 and 22nd/11/2021-30th/11/2021	Faculties and Schools	Deans/HoDs/TLCs
14	Commencement of End of Semester Examinations (ESEs) for Continuing students	06th/12/2021- 12th/12/2021 and 13th/12/2021-19th/12/2021	Faculties and Schools	DAA/Deans/HoDs/DECs
15	Semester Closes for ALL students	Saturday, 20th/12/2021	Faculties and Schools

NOTE: Details regarding the activities for both Continuing students and Freshers now follow in the showed subsequent Tables.

 

CATEGORY B: STAGGERED PHYSICAL (FACE-TO-FACE) SESSIONS FOR CONTINUING STUDENTS IN THE SCHOOLS & FACULTIES OF; POSTGRADUATE STUDIES, ALLIED HEALTH SCIENCES, NURSING, PHARMACY, BIOMEDICAL SCIENCES, EDUCATION, SCIENCE & TECHNOLOGY, ENGINEERING, BUSINESS & MANAGEMENT

S/N	School/Faculty	Mop-up Lectures (Phase 1)	CATs	Mop-up Lectures (Phase 2)	ESE
1	Faculty of Education	01/11/2021 - 07th/11/2021	08/11/2021 to 12/11/2021	15/11/2021 - 24/11/2021	06/12/2021 - 12th/12/2021
2	School of Engineering & Applied Sciences
3	Faculty of Science & Technology
4	Directorate of Higher Degrees & Research Postgraduate
5	Faculty of Business & Management	08/11/2021 - 12/11/2021	15/11/2021 - 19/11/2021	22/11/2021 - 30/11/2021	13/12/2021 - 19/12/2021
6	School of Allied Health Sciences (ALL groups EXCEPT DCM 3.2)
7	Faculty of Biomedical Sciences
8	School of Pharmacy
9	School of Nursing (BNS)	N/A	N/A	N/A	06/12/2021 - 12/12/2021

NOTE: DCM 3.2 who are currently doing Senior Clerkship (Clinical Rotations) will have their CATs at the Teaching Sites on 06th/12/2021 to 10th/12/2021 and ESE on 10th/01/2022 to 14th/01/2022.

 

CATEGORY C: CERTIFICATE AND DIPLOMA IN NURSING AND MIDWIFERY PROGRAMMES

• Cohort 1: Certificate and Diploma in Nursing and Midwifery (1.1 Certificate & Diploma Direct) will do their Theory National Exams from 08th/11/2021 to 12th-11-2021.
• Cohort 2: Certificate and Diploma in Nursing and Midwifery (1.2, 2.1, 2.2 and 3.1) will be in the field for Practical Training/Field attachment for a period of two (2) months (November-December 2021).
• Further clarifications regarding this guidance for students of Nursing and Midwifery students may be obtained from the Dean, School of Nursing Sciences.

 

CATEGORY D: FACULTY OF CLINICAL MEDICINE AND DENTISTRY

Students out on Clinical Rotations
		5 YEAR SEM 2	5 YEAR SEM 1	4 YEAR SEM 2	4 YEAR SEM 1	3 YEAR SEM 2	3 YEAR SEM 1	2 YEAR SEM 2
		H/JM/S/O/P	JINJA, FORT	JINJA. KIU	MUBENDE	KIRYANDONGO	KIU-TH	KIU-TH	KIU (Pathology class)
		FORT - O/P	HOIMA
		153 Series	161/162 series	163 series	171/172 series	173 series	181/182 series	183 series	191/192 series
2021	Week	students-292	students-212	Students- 200	Students- 163	Students- 229	Students-100	Students- 257	Students-221
		SENIORS	SENIORS	SPECIALS	JUNIOR 2	JUNIOR 1	JUNIOR 1	PATHOLOGY
Nov 1st	12th			ENT/Anaes		M/S/O/P	M/S/O/P	M/S/O/P	IMMUNO, HAEM
Nov 8th	13th			Derm/Opth					PHARM, EPID
Nov 15th	14th			Dent/Rad/PSY	M/S/O/P				PATHO, MICRO
Nov 22nd	15th		ERA						CHEM, HISTO
Nov 29th	16th		M/S/O/P
Dec 6th	17th				REVISION
Dec 13th	18th			ERA	ERA M/S/O/P/COB				CAT
Dec 20th	19th
Dec 27th	20th	CHRISTMAS BREAK
Jan 3rd, 2022	21st				REVISION	ERA	ERA	ERA
Jan 10th, 2022	22nd			ESE	ESE M/S/O/P/COB
Jan 17th, 2022	23rd		ERA
Jan 24th, 2022			REVISION				M/S/O/P	M/S/O/P
Jan 31th, 2022			WR/CLIN						REVISION
Feb 7th, 2022			M/S/O/P						ESE

 

CATEGORY E: POSTGRADUATE FRESHERS

S/N	Activity	From	To
1	Reporting	20th Nov, 2021	22nd Nov, 2021
2	Orientation, Registration with various University Departments, Covid-19 Testing and Vaccination	22nd Nov, 2021	28th Nov, 2021
3	Face to Face lectures	29th Nov, 2021	19th Dec, 2021
4	Christmas break	20th Dec, 2021	02nd Jan, 2022
5	Face to Face lectures	05th Jan, 2022	30th Jan, 2022
6	CATs	31st Jan, 2022	06th Feb, 2022
7	Face to Face lectures	07th Feb, 2022	27th March, 2022
8	End of Semester Examinations	28th March, 2022	10th April, 2022 CATEGORY F:

 

CATEGORY F: UNDERGRADUATE FRESHERS

S/N	Activity	From	To
1	Reporting	20th Nov, 2021	22nd Nov, 2021
2	Orientation, Registration with various University Departments, Covid-19 Testing and Vaccination	22nd Nov, 2021	28th Nov, 2021
3	Face to Face lectures	29th Nov, 2021	19th Dec, 2021
4	Christmas break	20th Dec, 2021	02nd Jan, 2022
5	Face to Face lectures	05th Jan, 2022	30th Jan, 2022
6	CATs	31st Jan, 2022	06th Feb, 2022
7	Face to Face lectures	07th Feb, 2022	27th March, 2022
8	End of Semester Examinations	28th March, 2022	10th April, 2022

 

CATEGORY G: IN-SERVICE PROGRAM

	Activities	From	To	Students category
S/N	Session One
1	Reporting and registration of all the in-service students
2	Face to face sessions
3	End of Session ONE Examinations
	Session Two	From	To	Students category
1	In-service Report back for Session TWO	28th Nov, 2021		All In-service groups
2	Face to face sessions	29th Nov 2021	12th Dec, 2021	All In-service groups
3	End of Session TWO Examinations	13th Dec 2021	19th Dec 2021	All In-service groups

 

CATEGORY H: APRIL INTAKE 2021 STUDENTS (04th Oct, 2021 to 29th Jan, 2022)

S/N	Activity	From	To
1	Start of Lectures	04th Oct, 2021	07th Nov, 2021
2	CATs	08th Nov, 2021	14th Nov, 2021
3	Lectures continue	15th Nov, 2021	19th Dec, 2021
4	Christmas break	20th Dec, 2021	02nd Jan, 2022
5	Lectures continue	03rd Jan, 2022	16th Jan, 2022
6	End of Semester Examinations	17th Jan, 2022	29th Jan, 2022

In case of any clarifications or assistance, please contact the appropriate Faculties and Schools at the Western Campus.

Thank you.
Yours sincerely,