The Records Section came into existence in July 2005. It comprises 7 records staff, headed by a Records Manager, who has the responsibility to ensure that the established procedures are followed. The Section cuts across all Departments/Faculties of the University. The programme builds upon the National Records Archives Act 2001, which governs public records in Uganda. It is structured using a combination of centralized/decentralized system, whereby some records are kept by respective offices, and the centralized Students’ Files Registry, Records Centre (semi-Active) and Inactive Records Depositories.
To achieve efficient and effective records and information to support programme and service delivery; to foster information decision making; to facilitate accountability, transparency, and collaboration; and to preserve and ensure access to information and records in accordance with the laws of Kampala International University for the benefit of the present and future programmes.
The Records Section aims to ensure that the right information is available to the right person at the right time, at the least possible cost if any.
The Section preserves the University’s corporate memory by keeping authentic, trusted and reliable recorded information needed for planning, reporting, decision-making, accountability, identity and research, according to professional standards and best practices, regardless of the medium or format in which it was created.
The Section plans to open similar Registries/Depositories at all the University’s other campuses/centres, in due course, in order to achieve University effective and efficient records programme and service delivery.